Immaculata University

Web Authoring Guidelines

The quality of information published and communicated by Immaculata (IU) plays an important role in maintaining the strong reputation and image of the university. Members of the IU community create Web pages, publication pages, or other electronic publications that carry out official IU business in support of IU's mission. Because all Internet users may view electronic publications, the quality of electronic publications reflects upon all members of the IU community. In general, electronic publications are subject to the Electronic Acceptable Use Policy, department guidelines, and the Web authoring guidelines noted below.

School/ Department Web Pages

School and Department Web pages and other electronic publications are the equivalent of printed publications or official communication. They are official Immaculata publications.

IU Web graphic identity guidelines are available through the Public Relations Office and all academic and administrative units are strongly encouraged to use them. Each school and department Web page, cluster of linked pages, or other electronically published information will contain:

School/department creating their own electronic information may set additional requirements, such as the inclusion of the equal opportunity statement. A department may decide whether it is of benefit to link the individual electronic pages of their faculty, staff, or students to the department Web page.

Official pages must be maintained with current and relevant information, and the page owner may designate page administrators to maintain the content on their behalf.

Official and academic pages must meet the appropriate standards for accessibility by users with disabilities. Contact the Instructional Design Resource Center (IDRC) or visit the 508 website for accessibility guidelines.

All school/department webpage revisions and additions must be reviewed by Public Relations then once approved, published to the Internet by the IU Webmaster.

Faculty & Staff Web Pages

Faculty and staff may create Web pages and other electronic publications that provide information relevant to that individual's role at Immaculata. The work on individual Web pages and electronic publications represents the work of individual artists, scholars, and authors who created them, and they are not intended to represent Immaculata. As such, Immaculata bears no responsibility for the content of individual Web pages.

Each individual page, cluster of linked pages, or other electronically published information will display by a browser:

Page owners should assert copyright when they own it.

Complaints of alleged breaches of web authoring guidelines or Electronic Acceptable Use Policy by faculty or staff will be discussed with the individual. If the complaint cannot be resolved through discussion with the individual, the matter will be referred to the Dean or Director of the department. If resolution is still not reached the sanctions defined in the Electronic Acceptable Use Policy will be enforced.

Student Web Pages

Students may create Web pages and other electronic publications that provide information relevant to their course of study or interests. The work on individual Web pages and electronic publications represents the work of the individual students who created them, and they are not intended to represent Immaculata. As such, Immaculata bears no responsibility for the content of student Web pages.

Each individual page, cluster of linked pages, or other electronically published information will display by a browser:

Complaints of alleged breaches of web authoring guidelines or Electronic Acceptable Use Policy will be filed according to the Code of Student Conduct. If the review committee agrees that the page is in violation, the page owner will be asked to correct the problem. If the problems are not corrected the site will be removed from the server.

Student Clubs and Associations

Individuals may create Web pages and other electronic publications that provide information relevant to IU sanctioned Clubs and Associations. The information on individual Web pages represents the work of the club/association, and is not intended to represent Immaculata. All pages must be approved by the faculty sponsor prior to publication.

Each individual page, cluster of linked pages, or other electronically published information will display by a browser:

Complaints of alleged breaches of web authoring guidelines or Electronic Acceptable Use Policy will be discussed with the faculty sponsor. If the sponsor agrees that the page is in violation, the sponsor will arrange to have the problem corrected. If the problems are not corrected the site will be removed from the server.

General Guidelines

Immaculata respects the First Amendment of the Constitution of the United States and does not restrict the content of employee and student Web pages or other electronic publications beyond the restrictions of IU policy and applicable law. Immaculata, however, reserves the right to remove from any IU server a Web page or electronic publication that is found to be in violation of the law or IU policies.

The content of pages is the responsibility of the individual owner, including the responsibility for making sure that their pages follow the Electronic Acceptable Use Policy . If a complaint of copyright infringement is brought against the individual, the page(s) in question will be temporarily removed while the allegation is investigated.

It is the responsibility of any page owner leaving Immaculata to copy and remove any unofficial page material. This includes faculty members who have left Immaculata and are not officially on leave, staff members who have left, and students who are no longer enrolled.

Unless other arrangements have been made, unofficial pages will be removed three-months after an individual's employment termination or graduation date.

Support

IU will provide the following support for departments as they adopt these policies: